An author affiliated with a research institution R published two papers as a single author, one of them in a journal of publisher A.
After publication, publisher A was contacted by the research integrity officer of institution R with a letter of concern. The letter stated that the research institution has conducted a formal investigation and concluded that the author failed to acknowledge fully the likely contributions made by other staff and students in his research group, even though his work was heavily influenced by the ideas and experimental results of other members of staff in the research group. The formal investigation panel agreed unanimously that the author had behaved unprofessionally and upheld the finding that research misconduct had taken place regarding the submission and subsequent publication of the single author paper in the journal.
The research institute said that they had not been able to reach an agreement with the author about the situation and asked the publisher to publish an erratum (or some similar note of concern) with the text: “The work was carried out while the author was at [xxx] funded by [xxx]. The experimental scheme set out in figure [xxx] was influenced by discussion with the [xxx] groups at [xxx]”
The journal contacted the author, who did not agree with publishing an erratum. The author stated that: the work was not exclusively carried out while being at [xxx], but it represented the results of a continued effort since when he was at another institute (which has been acknowledged in the paper); he was not made aware of the role of the funding agencies [xxx] during his years of employment; he states that the sketch in the figure is his original idea and is not an experimental scheme, but rather may be used to derive various experimental schemes for prototyping.
The author counter-proposed publishing an erratum as follows: "The author also acknowledges the collaborative effort in the submission of experimental proposals [xxx], based on the above theoretical framework, to build the first ever [xxx], which he initiated and led as the Principal Investigator, using the [xxx] Facility at the [xxx], in discussion with the [xxx] teams (funded by [xxx]) at [xxx]. The author further acknowledges the strong merits of this collaborative effort which warrants its continuation as already initiated by the author."
The research institute found the proposed text unacceptable as it both misrepresents and seeks to undermine the findings of the research institute's investigation. Furthermore, it claimed that the author led a collaborative project in relation to the development of an experimental prototype, which is not borne out by the facts. The research institute cannot agree to the publication of such a misleading statement. They ask the publisher instead to consider publishing a statement alongside the author's paper to confirm that it has been subject to a formal finding of research misconduct for making use of the ideas of others without permission or acknowledgement. The institute argues that such a statement is necessary for transparency, and to correct the scientific record.
Questions for the Forum
Has the Forum seen similar situations where the author and the author's research institution disagree about proper and adequate recognition of contributors to a published work?
Is it appropriate to publish a statement of concern that the paper has been subject to a formal finding of research misconduct for making use of the ideas of others without permission or acknowledgement?
The Forum agreed that the institution needs to resolve the issue with the authors. The editor cannot adjudicate in this situation, but they can ensure the publication record is up to date and correct. Hence the Forum advised publishing an expression of concern until consensus is reached by the institution and the authors. In the expression of concern, the editor can describe the findings of the institution and the objections from the authors. Authorship and contributorship disputes cannot be resolved by editors and should be directed to the institution. As there was another institution involved, the editor may wish to contact the second institution and ask them to conduct an investigation but still publish an expression of concern while this is ongoing.
Another option is to threaten retraction of the article if no agreement is reached. The editor could give the institution and the authors a time limit, after which the journal will retract the article.
A manuscript was submitted to a journal and after the review and revision process, the submitted manuscript was accepted for publication. During the manuscript revision process, the corresponding author was in contact with the journal: answered all of the emails, performed revisions of the manuscript, prepared answers to the comments of the reviewers, etc.
When the manuscript was accepted for publication and the corresponding author was asked to review the final revision of the manuscript, the corresponding author stopped answering emails. The journal tried to contact the corresponding author several times. The journal also tried to contact the co-authors and the university (the department of the authors), but no response has been received. Thus the manuscript is ready for publishing, but the journal is unable to contact the authors of the manuscript.
Question(s) for the Forum
What should the journal do?
The Forum advised not publishing the paper if the editor does not have final consent from the authors. A suggestion was to contact the authors and the authors’ institutions with a specific deadline, stating that if no response is received within this time frame, the paper will be withdrawn. The editor may wish to also send a registered letter by post to ensure the authors have received the request. The authors require permission from the journal to formally withdraw the paper if they wish to publish it in another journal.
The main reason for not proceeding with publication is that if issues arose with the paper after publication, the authors would need to be contacted, especially if the editor does not have access to the raw data. Authorship implies responsibility for the research presented in the paper. If the authors are not responding, then no one is taking responsibility for the work and therefore the paper cannot be published. The paper should not be published without the corresponding author's final approval.
Another question is whether the author signed a journal publishing agreement. If not, the paper cannot be published from a legal and copyright perspective also.
An author's institution requires that authors publish a set amount of times per year in journals that are indexed by Scopus in order to retain their tenure. The author submits to an open access journal and their paper is published after processing charges are paid. After publication the journal is dropped from the Scopus index. The author asks for the paper to be withdrawn by the journal so that they can submit to a different journal that meets their institution’s requirements.
The publisher removes the paper but it has been indexed for Crossref’s Similarity Check database, meaning that if the author submits to another journal it will produce a 100% match and provide evidence of prior publication. The author is asking that Crossref removes the article from the Similarity Check database.
Crossref is seeing an increasing number of requests like this, where authors are asking for their articles to be removed from journals that they no longer perceive to be a suitable place for publication. Removing the article from the Similarity Check database will allow the author to publish elsewhere, but it could be argued that this obscures the scholarly record by “hiding” the fact that the article has been published before.
Question for the COPE Forum
Should CrossRef remove the article from the database and give the author a "clean slate" to submit the paper elsewhere?
The Forum noted that retracting an article when the indexing of the article in a database such as Scopus or Web of Science changes is not an acceptable practice and is not in accordance with COPE’s Retraction Guidelines. This practice could be considered gaming the system.
The authors should be disclosing, in their cover letter to the new journal, that the article was previously retracted. If CrossRef removes the article from the Similarity Check, they are essentially enabling the authors to hide from scrutiny. Hence the Forum would not recommend that CrossRef remove these articles. Articles are withdrawn and retracted for a number of reasons, and from the editor’s perspective, it is helpful to see the history of the article and the reasons it might have been withdrawn. Hence hiding the history of an article is problematic.
If an author is required to publish in a Scopus indexed journal, when the paper was published it was indexed and hence would have met the requirements of the submission or tenure documentation. It was only subsequently that the journal lost its indexing. Hence authors are gaming the system by asking for retraction of the article and for the history of any prior submissions of that article to be erased. Therefore, by removing the article, CrossRef would be complicit in hiding that information from the authors' employer.
If an author regrets publishing a paper in a low quality journal and subsequently gets the paper retracted, they should explain their mistake to the next journal editor and provide documentation to prove it. Effectively, the burden of proof should be on the author as they made the mistake. It is then up to the new journal to decide if they consider this legitimate and to process the article.
In summary, the Forum recommended not removing articles from the database and forcing the burden of proof onto the authors. CrossRef can legitimately and ethically decide against removing the articles based on the fact that when papers are retracted for other reasons, they remain in the database. CrossRef does not make decisions or judgements on the nature or form of the retraction. CrossRef provides the historic evidence of where that article has appeared over time.
CrossRef are updating their best practice guidance and have shared the case information with Turnitin, and the directors and board of Crossref. A blog about the case will be posted soon and it will appear in the member newsletter. The case is now closed.
An author submitted a manuscript and stated that he was the sole author. The manuscript received a favourable peer review and eventually was accepted. Some time after the article was published, a co-author told the author to contact the journal to correct the author list. The author of record (AOR) did this and supplied co-author names to the journal.
The editor worked with the author group to determine the source of the error and to resolve the list and order of authors. The AOR acknowledged that he should have credited additional authors. All authors agreed with the corrected list of authors, but the AOR insisted on being the first author and the other authors did not agree.
Pursuant to COPE guidelines, the editor contacted the university of the AOR for assistance and found that the author had left and was now a resident of another country. The university was unable to assist in resolving the authorship issue. The AOR then contacted the journal and stated that due to disagreement on the order of authorship, he was requesting a retraction of the article.
One more attempt was made by the editor and a co-author to resolve the dispute, but the AOR refused to acknowledge any other lead author. However, the AOR agreed that, following retraction, the manuscript could be resubmitted with another lead author. Attempts to negotiate another solution and education about the consequences of retraction have been unsuccessful in resolving the problem.
Question(s) for the COPE Forum
Are there any remaining options other than retraction?
What is the recommendation should the authors wish to resubmit to the same journal, as has been expressed?
Aside from the existing extensive author guidelines required by the journal, is there another way to prevent this in the future?
What other steps should be taken to address the authors in the case?
The Forum agreed that the editor followed the correct route in terms of handling this case. If the article itself is sound and there is nothing wrong with the research or the integrity of the data in the article, it is usually not appropriate for an article to be retracted for an authorship dispute. The purpose of retraction is to rectify the scientific record not to resolve an authorship dispute.
Also, it is not the role of publishers or editors to resolve authorship disputes. These issues need to be investigated and resolved by the authors’ institutions. The editor may wish to push this request back to the institution and indicate that the journal will not retract the article unless specific reasons for retraction are given.
The COPE retraction guidelines include a section on “Should retraction be applied in cases of disputed authorship?” The guidelines state that “If there is no reason to doubt the validity of the findings or the reliability of the data, it is not appropriate to retract a publication solely on the grounds of an authorship dispute.” The ideal situation would be for the authors to agree on a course of action. Failing that, the institution should be asked to investigate. If the institution fails to investigate, or does not respond, the journal should consider publishing an expression of concern or a corrigendum, which transparently states that the journal has become aware that there is an ongoing authorship dispute.
Another view was to consider if there are grounds for retraction based on copyright infringement or some other legal issue (eg, libel, privacy). If the publisher finds there is infringement on the other authors' rights to have been included as authors on this list, retraction might be justified. The Forum would advise the publisher in consultation with their legal department to determine if there is a serious legal issue that necessitates that the article be retracted. Whether the article is republished with another author list is another issue that would need to be resolved but it would mean that the research is not lost but the authorship is corrected.
For future submissions, the journal may wish to update their instructions to authors to state that a signed statement by all of the authors is required on submission, recognising the order of authorship, that there is no one else that should be included as an author in the manuscript and that manuscripts will not be retracted on the sole basis of an authorship dispute.
Thejournal chose to republish the article with a corrected author list and a corrigendum. The corrected article has been published online and will later appear in a print issue of the journal.
A handling editor rejected a paper without review, after consulting with a senior editor. The corresponding author sent an appeal about 2 weeks later where he requested that the paper be given a second chance and be sent for peer review. He added that, in case of a new decision to reject without review, the editor should provide a detailed response to a number of questions and comments raised in the appeal letter. He also mentioned that, in order to illustrate the importance of the study, he had done a social media poll asking whether the paper in question was more relevant to the journal’s readership than another paper whose link he provided in the poll and that had recently been published in the journal. The appeal was also read by another senior editor and it was agreed to reject the paper again without providing any detailed explanations as the behaviour was considered borderline bullying.
Three weeks after the second rejection, the corresponding author contacted the journal expressing his disappointment with the decision and threatened a freedom of information request to access the correspondence between the editors that led to the editorial decision. Moreover, he suggested he would be writing about his negative experience with the journal.
The handling editor perceived this as aggressive and litigious behaviour and shared the correspondence with the head of the research section of the journal, who responded to the author and copied the senior author in the correspondence. The senior author responded by acknowledging the inappropriate behaviour of the author and promising to take action internally.
Question(s) for the COPE Forum
Did the journal handle the case appropriately?
Could something else or something different have been done?
How can this type of situation be prevented?
The Forum agreed that the journal behaved appropriately and handled the case correctly.
In terms of what the journal could do for future situations, the COPE Audit stresses the need for an appeals process, and that the process is clearly described in the author guidelines or on the journal's website. The journal might wish to look again at their instructions to authors and include a statement about the editorial decision making process in the appeals process, stating that the associate editors make recommendations to the editor, if appropriate, and that the final decision rests with the editor. The journal might also wish to add prominently to the author guidelines that the deliberations and decisions are, in general, confidential, and that any specific enquiries would have to requested formally by a lawyer.
The Forum suggested that in retrospect, perhaps the journal should have involved the other co-authors, given that it was the corresponding author who made the threats. It is possible the co-authors may not have been aware of the corresponding author’s threats.
Also, with the benefit of hindsight, it is possible that after the author had done the social media poll, and was asking for more detail, it might have been possible to de-escalate the situation by giving more detail on why the appeal was declined.
Another suggested approach was to look at this from the point of view of a difficult personality with misdirected enthusiasm, someone who does not understand the process well, but is engaged and enthusiastic, who might respond to direction and education from the journal.