A recent post on Scholarly Kitchen  raised some interesting points about the ethics surrounding citation, and specifically self-citation. Previously, COPE has discussed related issues surrounding self-citation by journals and editors  and citation of preprints . During this forum, we broadened the discussion to include some of the questions related to self-citation by authors in scholarly publication.
Written by COPE Council Version 1 July 2019 How to cite this
COPE Council. COPE Council. COPE Discussion Document: Citation Manipulation. July 2019.
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We are a publisher with a portfolio of about 25 journals, with journal X being the flagship journal. Journal X has a high impact factor. We also publish a range of other, newer journals, some of which are ranked highly but most have no impact factor.
An author submitted a manuscript to journal Y where it underwent peer review and was accepted after revisions. After acceptance, the author contacted the editor saying that he had made a mistake and wished to have the paper considered by journal X instead, because it has an impact factor, and stated that if the editor would not publish the article in journal X, the consensus of all authors is to withdraw the paper from journal Y in order to submit it to a journal with an impact factor. The editor informed the author that the paper was not suitable for journal X and that his behaviour was unethical: withdrawal after acceptance violates scientific community norms, as it wastes editorial and peer reviewer resources, in particular if there are no scientific reasons to do so.
The editor wrote to the authors stating that if they insist on a withdrawal at this stage there would be three sanctions: 1) they would be blacklisted (ie, none of the publisher’s journals would consider future submissions from any of the authors, 2) the journal would write a letter to the superiors of the authors outlining the case and 3) they would still be responsible for the Article Processing Charge which is payable on acceptance; ours is an open access journal, with the fee schedule clearly disclosed and agreed upon by the submitting author (the fee schedule specifies that if the paper is withdrawn after acceptance it is still payable and will not be refunded).
The author continues to say that they made a mistake—they thought that journal Y was a section within journal X (in reality the submission form clearly allows the author to pick a journal from a dropdown list and the submission acknowledgement email also contains the name of the journal, as does all subsequent communications). On submission, the author checked a box where he agreed on a possible transfer of the paper within the publisher family.
The author pleads that “The kinds of journals that my PhD student publishes in potentially affects his graduation prospects” and that publication in journal Y “could have terrible repercussions for a very promising PhD student”, as well as “going to negatively affect my prospects [for promotion and tenure]”. The editor is not impressed by these arguments as they illustrate a misuse of the impact factor, and PhD students should be taught to respect the journal submission and peer review/publication process and not taught that it is acceptable to waste editorial resources in order to play impact factor games.
Question(s) for the COPE Forum
• What does the Forum think about the ethics of withdrawing a paper during or after peer review in order to publish in a higher impact factor journal?
• If the Forum agrees with the assessment that the authors acted in an unethical fashion, are the sanctions proposed by the editor in this case reasonable?
• Is there anything else that should be done?
The Forum agreed that this was not good behaviour on the part of the author, but COPE would always advocate a more educational rather than a punitive approach. COPE guidance also advises against blacklisting authors.
Although it seems that the authors’ behaviour was intentional, it is the authors’ prerogative to withdraw a paper at any point before it is published. While the Forum agreed that such behaviour is deplorable and a waste of editorial resources, the advice was to communicate this message clearly to the authors but not necessarily to directly punish them. This is especially applicable to more junior authors.
A suggestion was to write an editorial on this issue in general, explaining why it is not good practice.
Another suggestion was to review the journal submission system and consider outside user testing to make sure there is no confusion for authors regarding submission to different journals in the publisher portfolio. The Forum also noted that it is unusual to charge an author if they withdraw a paper that is not published and hence the editor may wish to reconsider this decision.
Despite communication with the authors that their behaviour was "not good" and in fact "deplorable" (citing the COPE Forum), and despite communication from the dean of the university that the authors’ behaviour is based on a gross misunderstanding on how the university evaluates the value of a publication (which is not based on the impact factor), the authors still insisted on withdrawing their manuscript.
The journal and publisher refrained from any further sanctions, such as blacklisting authors or charging the Article Processing Fee for a peer-reviewed and accepted (but not published) manuscript. The publisher has also discontinued its use of any formal blacklist.
The topic for discussion at this Forum was ‘Citation manipulation’. The issue of self citation has been discussed in a number of places before. The focus here is on a form of citation manipulation that qualifies as coercion, where an editor or others affiliated with a journal pressure an author to add citations from that journal for the implied purpose of increasing citation rates and, by extension, journal impact factor.
The editor in chief of Journal A is also on the editorial board of Journal B. Journal B publishes “annual reviews” that purport to describe recent advances in the field, but only do this by discussing and citing their own content. The editor in chief of Journal A now wants to have “annual reviews” in his journal to help increase the impact factor.
In your experience, is this standard practice?
If not, how do we convince the editor-in-chief to change his mind?
The ISI should have mechanisms to stamp this practice out.
The practice is very prevalent, and well known reviews significantly increase the impact factor and this is bad practice.
External editors see it is as standard practice, and journals can ask for citation to make it easier for the reader, but where to draw the line?