A paper was submitted to a journal with authors A, B, C, D and E. The paper was peer reviewed. Before acceptance, the corresponding author asked for a new author, author F, to be added, and an existing author, author C, to be removed.
The editorial office asked all of the authors (authors A, B, C, D, E and F) to complete a change of authorship request form and for the corresponding authors to justify the reason for change of authorship.
All of the authors complied with the requirement except author C (the author to be removed). The corresponding author explained that author C did not participate in the paper (ie, they should not have been left on the paper in the first place). The explanations on who did what in the paper confirm this statement, but author C is not contactable to confirm or negate the statement as they are on long term sick leave (author C is not responding to the HR department of their institution).
If author C did not contribute to the paper, their name should not have been left on the submission. However, as the article was submitted with their name on it, it seems wrong to remove their name during the peer review process.
Question(s) for the COPE Forum
- What course of action would the Forum advise?
- If author C is removed without their permission, could they ask for the article to be retracted?
- If author C remains on the article but they have been ill and not signed off on the final accepted version, could they ask for retraction of the article because they did not agree to the final article being published with their name on it?
A suggestion was to move the missing author to the acknowledgements section with an explanation of what has happened. A note could also be added that the journal was unable to contact this author.
There may be reasons why the university is not forthcoming or helpful, but the editor might try and contact someone else at the university who may be willing to provide a little more information that might be helpful in terms of the decision making for the journal.
Did the author see the final version of the paper that was submitted? It would seem so, as the submission had the author’s name included. Perhaps getting a timeline from the corresponding author would be helpful, detailing when author C become ill and stopped working on the paper and if the author saw and approved the final version. If the author did not approve the final version, they should not remain on the author list and should be added as an acknowledgement—author C worked on this paper and is thanked for their contribution.
Could efforts to contact author C be directed via the publishers to take independent steps that to try and contact author C (eg, via social media). The editor may wish to consider verifying the corresponding author’s version of events in case there are other reasons why the corresponding author may not be contacting author C. The editor may wish to contact the research department or institution and ask if they can confirm the details of what has happened.